President • Establishes enthusiasm, support and open communication within the club. • Ensures all club and board meetings are well-planned and executed. • Develops relationships with school administrators, faculty advisors, and Kiwanis clubs. • Manages the club election process. • Defines roles, club’s expectations and specific projects for committee chairmen and other special appointments. • Creates strategies, conducts evaluations and sets goals aimed at continuous club improvement. • Includes all members of the club and makes them feel involved, educated and excited about their membership. • Makes sure all officers, board members and committee chairmen are educated about their roles and responsibilities. • Develops membership recruitment goals throughout the year and helps make sure new members become actively involved.
Vice president • Learns and helps with the duties of the president in order to fill in or take over as necessary. • Oversees the committee system, ensuring that the committees are meeting monthly and working on goals for the club. • Conducts a new-member education program for all new members. • Supports the other officers and their responsibilities. • Works with the president to invite and coordinate special guests and speakers for club meetings and events.
Secretary • Takes minutes at club and board meetings. • Maintains all records, files and details that are important for the operation of the Key Club. • Reviews the club’s roster on the Membership Update Center and ensures that all dues-paying members are listed as active. • Prepares the board of directors meeting agenda with the president. • Collects and submits the monthly committee reports. • Keeps attendance records of those present at meetings. • Coordinates all club correspondence. • Updates all contact information for the Key Club to the lieutenant governor and district administrator.
Treasurer • Controls the club’s money, its collection and disbursement. • Understands school and other adult roles when dealing with club finances. Is aware of all school policies regarding student organization’s financial accounts. • Ensures procedures for collecting dues, updating membership rosters and submitting dues are properly followed and all deadlines met. • Prepares the budget and financial report to be presented to the board for approval. • Sends district convention registration fees and Key Club International convention registration fees to the appropriate addresses.
Webmaster • Manages online content for the club (i.e., social media and websites). • Coordinates the schedule for social media content. • Promotes the work of the club members. • Maintains the online calendar of events. • Monitors the internet for relevant information for club members. • Posts the agenda and minutes for member access. • Reviews data/analytics about social media posts.